What Internet browser do you recommend I use?

We recommend using the current versions of Google Chrome or Apple’s Safari browser.  You may use Internet Explorer or Firefox, but you may experience difficulties.

Can I email or fax my application?

The Field Foundation does not accept applications by email or fax.  However, we will continue to accept hardcopies from organizations that are not able to use our online grant system.  Please contact a program officer if you would like to submit hardcopies of application material.

How do I start an application?

First, you will need to create a user account for our online grant management system.  You can follow this link to access the online system.

Once you have created your account and logged in, click the “Apply” link on the left.  This will take you to a page showing the grant programs that are currently accepting applications.  If you don’t see a program on this page, there are no open grant programs.  Please refer to our website for more information about the timetable for our grant programs.

What is the LOI?

The LOI (Letter of Inquiry) is a short online form that will allow the Field Foundation to determine if your grant request meets our core eligibility criteria.  This process helps to ensure that applicants who are not eligible for funding do not take the time to complete a full application.

Once you submit your LOI, it will be reviewed by Field Foundation staff.  If it is approved, you will be notified by email, and the full application form will be available on your Field Foundation dashboard.

Do I have to complete the application forms all at once?

No. At the bottom of the application forms there is a “Save as Draft” button. We recommend you save your application often and before logging out. You may then log in at a later time to continue your work. We recommend that you cut and paste your work into a Word document after each question to save as backup.

Please note that if you stay on one page for an extended period of time without saving, your account may “time out” without warning. In that case, you will need to log in again, and will lose any edits made since the last time you saved.

Is there a spell check feature?

No. We strongly suggest that you use an application such as Microsoft Word to spellcheck your responses.

Why are there character limits for the LOI and Application questions?

The character limits on the amount of text you can submit are to help you keep your responses concise and focused, and to ensure that Field Foundation staff are able to review each submission within a reasonable amount of time. You will see a character counter displayed below the entry field. This will actively tell you how many characters you have entered and how many you have remaining. You will not be able to save or submit the form if you exceed the character limit. Please note that you are not required to reach the character limit.

Will the Field Foundation follow up with me if something needs clarification?

Yes, although we also recommend that you have someone else review your LOI/Application before submission.

By what time do I need to submit my LOI/Application?

All forms must be submitted by 11:59pm (Central Time) on the day of the deadline for that particular form. Forms will not be accepted after that deadline.  The Field Foundation accepts grant applications three times per year; please refer to the instructions at the top of each form for the specific due date of that form.

What file formats will be accepted for attachments?

We prefer that you attach files in a PDF format (.pdf), except for those files where we have provided an Excel template. We will also accept files in Microsoft Word (.doc or .docx) or Excel (.xls or .xlsx) formats.

How should I name my files?

You should give each file a name that identifies your organization and the type of document. For example, a file containing your IL990 form for the previous fiscal year could be named “OrgName-IL990 FY2016”. Do not use any symbols except for a dash, as symbols can interfere with the upload process.

Is there a size limit for file attachments?

The maximum size for each attachment varies and is displayed on the form. If your attachment is larger than the allotted space, please contact us for assistance at grantsupport@fieldfoundation.org.

I do not have the required attachments in electronic form? Can I make other arrangements to deliver them to you?

No. The online grant system will not allow you to submit your application unless you attach all required materials. If you do not have your documents electronically, you can scan the information into a PDF file.

You may also use the ‘Fax to File’ option located under ‘Tools’ section to the left of your application. Click on the link and follow the instructions.

What does ``fiscal year`` mean?

The term “fiscal year” refers to the twelve-month period or financial calendar that your organization uses. The start and end dates of the fiscal year can vary from organization to organization. Your accounting staff, board treasurer, or bookkeeper should be able to tell you when your fiscal year starts and ends.

We’re a new organization with little or no financial history. How do we complete the financial section of the grant application?

Provide as much information as possible about your organization’s financial history and budget (estimated or actual) for the current year.  You should estimate the amount of in-kind support and volunteer hours your organization has received.

Why am I having problems uploading files?

Double check that there are no symbols in the file name, that it is an allowed file type, and that the file size does not exceed the amount permitted for the question.  If none of those are the problem, you may try one or more of these suggestions:

  • Sometimes the problem can be a corrupt file. Try saving a new, renamed version of the document.
  • Try saving your file as a different type. For instance, if you tried to upload a (.pdf) file, try uploading the original Word or Excel version of this document. If it is a Word (.doc or .docx) or Excel (.xls or .xlsx) document, try saving it as a (.pdf) file and then uploading that version. If you scanned a document to create a (.jpg) file, try saving it in a (.pdf) format instead.
  • Use a different computer to do the upload

How do I print a copy of the application for my records?

If you would like a copy of your application for your own records, login to the online grant system and choose the Application Packet link. This will create a PDF of your application. You can print or save this document. You will also always have access to view your application by logging back into the online system, even after you have submitted your forms.